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Job details

Assistant Purchasing Officer
Nord Anglia International School Hong Kong

Job reference: 014600

Location: Nord Anglia International School Hong Kong

Closing date: 31/01/2023

Department: Finance

Job Description

Reporting to the Finance Manager, the candidate will be responsible for assisting the Purchasing Officer to ensure an effective and efficient purchasing function is established for the Hong Kong School in order to have all the resources and services it needs to operate smoothly; and to ensure goods & services are sourced, prices negotiated, orders placed and delivered as planned.

  • Receive purchase orders from staff & ensure appropriate approvals obtained
  • Source merchandises from reliable vendors
  • Regular review procedures and ensure all necessary verification and approvals are done according to our approval limit matrix
  • Co-ordinate with other departments and maintain open communication channel
  • Obtain quotes from suppliers and negotiate price/terms
  • Ensure budget available before placing orders
  • Place order with supplier
  • Follow-up with suppliers until delivery made or services rendered
  • Manage order status on accounting software
  • Check delivery against order
  • Check invoices to delivery notes/original orders
  • Ensure all details on invoice information on AP statements are correct before preparing for payment
  • Deal with vendors to ensure delivery of orders in both right quantities, good qualities/conditions and delivery in time

Job Requirement

  • Degree or higher diploma in Accounting, Finance or related business disciplines
  • Minimum 2-4 years of work experiences in Procurement, Accounting/Finance, accounts payable or related disciplines
  • Knowledge and proficient in Accounting software
  • Excellent organisational and negotiation skills
  • Proficient in both written and spoken English, Cantonese and Mandarin
  • Work in an Education Institution is an advantage
  • Strong proficiency with Microsoft Word and PowerPoint for producing reports and presentations.
  • Good cross-cultural, interpersonal and communication skills to interact with diverse nationalities and cultures.
  • Excellent analytical skills – with the passion and drive to demonstrate and quantify success.
  • Results orientated with the ability to consistently map efforts against identified KPIs.
  • Excellent time management skills and flexibility in dealing with multi-functional tasks.
  • You’d like to work in a purpose-led sector.​​​​​​​

The successful candidate:

Nord Anglia Education is looking for someone with a positive, enthusiastic and self-motivated approach to their work, driven to strive for continual improvement and with a high level of personal integrity. As a member of the world’s leading premium schools group you will be joining an active network of like-minded people in Hong Kong and across the world. We are the world’s leading premium schools organisation with schools across China, South East Asia, the Middle East, Europe and North America.

To Apply: Please click the button below together with your resume stating your current & expected salary along with notice period.

Salary: Competitive

Start date: Immediate available is highly preferred

Compliance with visa requirements for working in Hong Kong.

At Nord Anglia Education we are committed to providing a world class, safe, happy environment in which children and young people can thrive and learn. We are committed to safeguarding and promoting the welfare of all our pupils irrespective of race, ability, religion, gender, or culture.

All post holders in regulated activity (having regular unsupervised contact with children) are subject to appropriate national and international vetting procedures including satisfactory criminal record checks from both your country of residence/birth and any country of residence within the last 10 years.

We are an equal opportunities employer and we welcome applications from all suitably qualified persons.

Please note, only shortlisted candidates will be contacted.